Bookkeeper
3 Mars Court Fairfield, NJ 07004 US
Job Description
Key Responsibilities
Accounting & Bookkeeping
- Process accounts payable and accounts receivable (AP/AR)
- Handle vendor invoices, including oversight during the transition from Sage to NetSuite (planned by March)
- Support general ledger (GL) activities as needed
- Support month-end and ongoing reconciliations
- Maintain accurate financial records and documentation
Payroll & Compliance
- Process certified payroll and standard payroll
- Collect, review, approve, and process employee time cards
- Ensure accurate calculation and payment of wages
- Manage payroll processing through ADP
- Handle state payroll filings and compliance requirements
- Maintain payroll records in accordance with federal and state regulations
Systems & Reporting
- NetSuite
- MS Office
Qualifications
- Proven experience as a Bookkeeper, ideally in a small to mid-sized organization
- Experience with AP, AR, GL, and Payroll Processing
- Certified payroll
Key Attributes
- Highly detail-oriented with strong organizational skills
- Proactive, self-motivated, and able to take initiative
- Strong sense of ownership and accountability
- Ability to work independently while collaborating with a small team
Meet Your Recruiter
Jessica Heilweil
Managing Director
Jess Heilweil is a Managing Director of Top Stack’s Finance & Accounting division based out of the Malvern, PA office.
Jess is a seasoned recruiting professional with a passion for building lasting connections and creating win-win hiring outcomes. With a background in direct hire recruitment for accounting, finance, administrative, and human resources roles, Jess brings a consultative, people-first approach to every search. She has consistently earned recognition for her leadership and client satisfaction. Notably, she supervised a high-performing team that was responsible for $6M in revenue.
Known for being a trusted advisor to hiring managers and senior leaders, Jess thrives on developing strong, repeatable partnerships that result in long-term success for both clients and candidates. Her approach to recruiting is rooted in transparency, trust, and a true desire to help people land roles where they can thrive.
Jess’s entry into the staffing world was serendipitous: after relocating to Philadelphia, a family member’s suggestion to work with a recruiter to find a job turned into a career revelation. One conversation was all it took for her to realize that recruiting was the perfect fit: a way to build a career helping others reach their professional goals.
Outside of work, Jess holds a 200-hour yoga teaching certificate and is an advocate for dog fostering and adoption. A lifelong learner and traveler, she’s passionate about language and can greet you in over seven different tongues. Her perfect day includes yoga, sunshine, sand, and quality time with family, including her two rescue dogs.